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MINUTES
Commonwealth’s Attorneys’ Services Council
Henrico County Sheriff’s Conference Room
November 4, 2009

 

Council Members Present
Neil S. Vener (Campbell County)
Robert B. Beasley (Powhatan County)
David N. Grimes (Pittsylvania County)
Michael R. Doucette (Lynchburg)
Joel R. Branscom (Botetourt County)
Raymond F. Morrogh (Fairfax County)
Nancy G. Parr (Chesapeake)
Alexander R. Iden (Winchester)

Other Commonwealth's Attorneys Present
James R. Ennis (Prince Edward County)
Thomas E. Bowers (Salem)
Nathan R. Green (Williamsburg/James City County)
Stephanie B. Vipperman (Patrick County)
E.M. Wright (Buckingham County)
Wade A. Kizer (Henrico County)
Robert L. Bushnell (Henry County)
Nathan R. Green (Williamsburg/James City County)
Richard E. Trodden (Arlington/Falls Church)

CASC Staff Present
Robert Q. Harris
Lisa O. Hillman
Jane S. Chambers

Call to Order
Mr. Vener called the meeting to order at 11:03 a.m.

Consideration of the minutes
The minutes have been posted on line and distributed to Council. The minutes were approved as submitted.

Chairman’s Report
Mr. Vener deferred his Chairman’s report.

Administrator’s Report
Mr. Harris advised Council about the recent announcement by DCJS of the availability of Byrne / JAG grants. A copy of the DCJS announcement memo is attached to the agenda materials.  Discussion concerned the availability of grant funding for prosecutor training programs given the elimination of general funds for CASC training programs in recent budget cuts.  The grants are for new programs and a limited amount of money is set aside for prosecution training. Mr. Harris stated that CASC is the only agency that provides statewide training for prosecutors. Initial proposals are to be submitted by November 23, 2009. 

Mr. Harris reminded Council members concerning the statutory requirements concerning conflict of interest training and filings.  The training is available on-line and information is provided in the agenda materials.  Mr. Harris will send this information to all Council members.  Mr. Vener asked that all Commonwealth’s Attorneys be sent reminders about the filing requirements and about related statutory obligations. 

Mr. Harris updated the status of the upcoming Executive Program in Charlottesville on December 3-5, 2009.  There are 66 registrants (from on-line registration) for the Executive Program. Mr. Harris noted that Council previously approved a $50/attendee registration fee for the Executive Program to cover the program costs after budget cuts.  CASC cannot confirm the number of attendees based on the on-line registrations and will be contacting Commonwealth’s Attorneys to remind all about the registration fee and to firm up projected attendance numbers. 

Spring Institute 2011
Mr. Harris asked Council to decide on the venue for the 2011 Spring Institute. CASC Staff Attorney Jane Chambers reviewed the investigation process for the location. CASC issued a request for proposals for the 2011 program and specifically brought the program to the attention of several venue locations that historically could handle a meeting of this size (500+ attendees).  Four (4) bids responded to the request for proposals: the National Conference Center (Loudoun County), the Richmond Marriott, the Norfolk Marriott and the Homestead (Bath County).  The proposals included room, per diem, conference space and parking. Ms. Chambers provided cost information for each proposal as a cost per person per day.   Discussion concerned the long-established commitment of Council to having a statewide training conference that allowed all prosecutors the opportunity to attend and obtain required CLE credits, expectations about the attendance numbers given uncertainty in budget projections this far in advance, what prosecutors had had to say about venue preferences in recent program evaluations, and the desire to provide some geographical diversity in statewide program locations to ease travel expenses.    A motion was made to accept the lowest bidder proposal: the Homestead. The motion was passed unanimously.

 

ADJOURNMENT
The meeting adjourned at 12:17 p.m. The next regularly scheduled Council meeting is 2:00 p.m., Thursday, December 3, 2009, at the Omni Charlottesville.


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