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MINUTES
Commonwealth’s Attorneys’ Services Council
Sheraton Virginia Beach Oceanfront Hotel
August 1, 2019  3:00 p.m.

 

Council Members Present
Officers:
Roy F. Evans (Smyth County), Chairman
Jeffrey W. Haislip (Fluvanna County), First Vice Chairman
Colin D. Stolle (Virginia Beach), Second Vice Chairman
Theo K. Stamos (Arlington County/Falls Church), Secretary
Patricia T. Watson (Greensville Co./Emporia, Past Chairman

Council District Representatives:
2.   Nathan R. Green (Williamsburg/James City County)
3.   Georgette C. Phillips (Isle of Wight)
6.   David L. Ledbetter (Waynesboro)
10. Marc H. Abrams (Winchester)
11.  Raymond F. Morrogh (Fairfax County)

Other Commonwealth’s Attorney’s Present
Donald S. Caldwell (Roanoke City)
Paul B. Ebert (Prince William County)
E. M. Wright (Buckingham County)
John L. Mahoney (Caroline County)
Eric L. Olsen (Stafford County)
Beverly P. Leatherbury (Northampton County)
Anton A. Bell (Hampton)
Susan O. Fierro (Prince George County)
Tracy Q. Martin (Halifax County)
R. Bryan Haskins (Pittsylvania County)
W. Lyle Carver (Amherst County)
Paul R. Walther (Culpeper County)
Shannon L. Taylor (Henrico County)
Gerald D. Arrington (Buchanan County)
Christian E. Rehak (Radford)
Josh Elrod (Buena Vista)
Ann Gardner (Allegheny County)
Megan Zwisohn (Gloucester County)
Julia Sichol (Westmoreland County)
Stephanie Vipperman (Patrick County)
Andrew Nester (Henry County)
Michael Hurd (Middlesex County)
Leanne Watrous (Nottoway County)
Derek Davis (Surry County)
Nancy Parr (Chesapeake)
Rick Newman (Hopewell)
Clarissa Berry (Madison County)

Deputy Commonwealth’s Attorneys Present
Marie Walls (Suffolk)
Petra Haskins (Danville)
Bryan Layton (Warren County)

CASC Staff Present
Jane Sherman Chambers

VACA Staff Present
Michael R. Doucette, Executive Director

Call to Order
Mr. Evans called the meeting to order at 3:28 p.m. after briefly ceding the floor to a VACA report by the Department of Forensic Science.

Minutes
The draft minutes from the June 12, 2019, meeting were previously posted and circulated to Council.  The minutes were approved as submitted. 

Chairman’s Report
None.

Administrator’s Report
Ms. Chambers reported that she attended the summer meeting of the National Association of Prosecutor Coordinators (NAPC), during which she was sworn in as president.   She stated that one of her goals as president is to organize and energize the country’s 23 Violence Against Women Resources Prosecutors (VAWRPs).  Their first meeting was well-attended and enthusiastic.  Ms. Oglesby, as Virginia’s VAWRP, will be spearheading these efforts.  Ms. Chambers reported that Mr. Casey gave an excellent presentation at the conference.   One additional presentation of note was one given by Measures for Justice, a non-profit that is attempting to collect criminal justice data nationwide.  They will soon be collecting and reporting data from Virginia.

Ms. Chambers also reported that she attended the National District Attorneys Association (NDAA) summer board meetings and their Innovations in Prosecution Summit.  Topics included officer involved shootings, addressing the mental health crisis in the criminal justice system, effective community programs and the Global Cyber Alliance which works out of New York City and London.

 

Old Business

CATF Update
Ms. Chambers reviewed the CATF balance sheet reflecting account activity through June 30, 2019. 

Richmond Office and Meeting Space Update
Ms. Chambers reported that on Monday, July 29, 2019, she was told by the Department of General Services (DGS) that the lease for rental space in the SunTrust Building had been finalized.  On Tuesday, July 30, 2019, she was told by DGS that one critical document had not been signed by SunTrust management.  Until that document is signed, the lease is still on hold.  Ms. Chambers reported that she had been told that the issue should be resolved within a week.

Annual Summer Conference Update
Ms. Chambers reviewed the summer conference agenda and the list of vendors.  She also reported that, as a result of requests written on previous program evaluations, CASC is offering 3 additional hours of training this summer, for a total of 11.5 hours which includes 2 hours of Ethics.    CASC added 3 additional hours of training on Saturday afternoon.  Space is limited to the first 50 attendees.

2019 CASC Appellate and Legislative Update for Law Enforcement
Ms. Chambers reminded members that the 2019 legal update for law enforcement was emailed out in June.  Links to the materials also are available on the DCJS website and the CASC website. 

CASC Lecturer of Merit Awards
Ms. Chambers reported that this year’s CASC faculty awards are going to Melissa Hoy from Chesterfield County, Matt Ackley from Henrico County and David Lord from Alexandria.  They are extraordinarily talented and dedicated prosecutors and instructors for whom CASC is extremely grateful.

New Business

CASC Finance Committee:  New Audit Protocol
Mr. Wright reported that as a state agency, CASC is subject to the Virginia Department of Accounts and the Agency Risk Management and Internal Controls Standards (ARMICS) system.   This was discussed by the CASC Finance Committee at their meeting in May.   As a result, CASC is implementing a new internal audit protocol for CATF reimbursements.  A copy of the new protocol and the updated reimbursement certification language were circulated to all Commonwealth’s Attorneys along with the meeting agenda.  Mr. Haskins and Ms. Martin requested clarification about what documentation will need to be produced during an audit.  Mr. Ledbetter made a motion to approve the new protocol.  The motion was seconded and passed unanimously. 

 

New CASC Program:  Cyber Conference for Prosecutors and Law Enforcement
Ms. Chambers reported that Mr. Casey is working to put together a new cyber conference for prosecutors and law enforcement to be held from March 5 – 6, 2020, at James Madison University.  JMU has been extremely generous in sharing their facility and resources with CASC.  Facebook and Google already have committed to being there.  Mr. Casey is working on getting a representative from Apple.  Mr. Casey is expecting to have at least 200 attendees at this event.

Public Comment
None.

Adjournment
There being no further business before Council, the meeting adjourned at 3:51 p.m.  The next regularly scheduled meeting is August 4, 2019, at 8:30 a.m., at the Virginia Beach Sheraton Oceanfront.


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