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MINUTES
Commonwealth’s Attorneys’ Services Council
Henrico Sheriff’s Office
 June 7, 2017

Council Members Present
Officers:
Eric L. Olsen (Stafford County), Chairman
Patricia T. Watson (Greensville Co./Emporia), First Vice Chairman
Roy F. Evans (Smyth County), Second Vice Chairman
Jeffrey W. Haislip (Fluvanna County), Secretary
LaBravia J. Jenkins (Fredericksburg), Past Chairman

Council District Representatives:

1.   LaBravia J. Jenkins (Fredericksburg)
3.   Georgette C. Phillips (Isle of Wight)
4.   Ann Cabell Baskervill (Dinwiddie County)
6.   Donald S. Caldwell (Roanoke City)
8.   Theo K. Stamos (Arlington County/Falls Church)
11. Raymond F. Morrogh (Fairfax County)

Other Commonwealth’s Attorney’s Present
Paul B. Ebert (Prince William County)
Michael R. Doucette (Lynchburg)
John L. Mahoney (Caroline County)
Holly Smith (Gloucester County)
Colin D. Stolle (Virginia Beach)
C. Phillips Ferguson (Suffolk)
William B. Bray (Colonial Heights)
Darrel W. Puckett (Appomattox County)
R. Bryan Haskins (Pittsylvania County)
David L. Ledbetter (Waynesboro)
Theresa J. Royall (Nottoway County)
Shannon L. Taylor (Henrico County)
Bryan L. Porter (Alexandria)
Charles H. Slemp (Wise County)
James E. Plowman (Loudoun County)
Susan Fierro (Prince George County)

Deputy Commonwealth’s Attorneys Present
Betty Jo Anthony (Roanoke City)
Lori DiGiosia (Stafford County)

CASC Staff Present
Jane Sherman Chambers

Call to Order
Mr. Olsen called the meeting to order at 12:05 p.m.

Minutes
The draft minutes from the May 3, 2017, meeting were previously posted and circulated to Council.  The minutes were approved as submitted. 

Chairman’s Report
None.

Administrator’s Report
Ms. Chambers reported that Elliott Casey has accepted the new staff attorney position at CASC.  It is a newly-created position for an Economic Crimes Resource Prosecutor / IT & Distance Learning Coordinator.   She is now advertising for a staff attorney to replace Mr. Casey as CASC’s Violence against Women Resource Prosecutor.

Old Business

CATF Update
Ms. Chambers reviewed the most recent CATF balance sheet that reflects the Fund’s status as of April 30, 2017. 

2017 Spring Institute Final Expense Report
Ms. Chambers reviewed the final expense report for the 2017 Spring Institute held at the Richmond Marriott.   This being the first year of providing full reimbursement to all CA and ACA attendees, her office had budgeted for the “best case scenario” in which every prosecutor in Virginia was able to attend for the entire event and take full advantage of CASC per diem reimbursements.   Because not every prosecutor was able to attend the full event and some jurisdictions limited the amount of per diem reimbursement that could be accepted, Spring Institute came in well under budget at $465,604.55.

2017 Annual Summer Conference Update
Ms. Chambers reported that so far 255 people have registered to attend CLE’s at the Annual Summer Conference.  80 people also have registered for VACA social events.  A copy of the draft agenda was circulated.  Ms. Chambers reported that there will be one additional training added.  On Thursday, August 3, from 5:00 – 6:00 p.m., Richard Wintory will be teaching a 1 hour block on “Avoiding Wrongful Convictions.”

CASC Faculty Award Nominations
Ms. Chambers reminded members that at the last meeting they approved the criteria for the Michael R. Doucette Lecturer of Merit Awards.   Based on those criteria, CASC staff submitted the following 3 nominations:  Bryan Porter, Commonwealth’s Attorney for the City of Alexandria, Cathy Black, Deputy Commonwealth’s Attorney for Williamsburg/James City County and Nancy Oglesby, Deputy Commonwealth’s Attorney for Fluvanna County.   A motion was made and passed unanimously to accept these nominations. 

2020 Spring Institute Venue
Ms. Chambers reported that CASC is always interested in finding new facilities that can accommodate Spring Institute at an acceptable cost.  To that end, she, Mr. Casey, Ms. Stamos and Mr. Plowman conducted a site visit at the National Conference Center (NCC) in Loudoun County.   On June 6, 2017, Ms. Chambers received a detailed bid from NCC that she forwarded by email to Council members.  Because the NCC’s bid was significantly higher than the cost of Spring Institute this year, a motion was made and unanimously passed to return to Richmond for the 2020 Spring Institute.   The 2018 and 2019 Spring Institutes will both be in Norfolk.

2017 CASC Appellate and Legislative Update for Law Enforcement
Ms. Chambers reported that she and Mr. Casey are finalizing the 2017 Legal Update for Law Enforcement.  They anticipate that it will be ready to distribute next week.  DCJS will be posting the legal update materials on their website, as well.

New Business

CASC Finance Committee Meeting – June 9, 2017
Ms. Chambers announced that the CASC Finance Committee will be meeting on June 9, 2017, at the Stonewall Jackson Hotel in Staunton.

Public Comment
None.

Adjournment
There being no further business before Council, the meeting adjourned at 12:34 p.m.  The next regularly scheduled meeting is Thursday, August 3, 2017, 3:00 p.m. at the Sheraton Oceanfront Hotel in Virginia Beach. 


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