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MINUTES
Commonwealth’s Attorneys’ Services Council
Henrico Sheriff’s Office
Wednesday, June 12, 2019

Council Members Present
Officers:
Roy F. Evans (Smyth County), Chairman
Jeffrey W. Haislip (Fluvanna County), First Vice Chairman
Colin D. Stolle (Virginia Beach), Second Vice Chairman
Patricia T. Watson (Greensville Co./Emporia, Past Chairman

Council District Representatives:

1. La Bravia J. Jenkins (Fredericksburg)
3. Georgette C. Phillips (Isle of Wight)
10. Marc H. Abrams (Winchester)

Other Commonwealth’s Attorney’s Present
Donald S. Caldwell (Roanoke City)
Anton A. Bell (Hampton)
C. Phillips Ferguson (Suffolk)
Susan O. Fierro (Prince George County)
Tracy Q. Martin (Halifax County)
Christian E. Rehak (Radford)

Guests
Joshua Elrod, Esq.

Deputy Commonwealth’s Attorneys Present
Mike Huberman (Henrico County)

CASC Staff Present
Jane Sherman Chambers

VACA Staff Present
Michael R. Doucette, Executive Director

Call to Order
Mr. Evans called the meeting to order at 12:04 p.m.

Minutes
The draft minutes from the May 8, 2019, meeting were previously posted and circulated to Council.  The minutes were approved as submitted. 

Chairman’s Report
None.

Administrator’s Report
Ms. Chambers reported that CASC staff had their annual retreat the previous week.  She reviewed the agenda items and summarized some key points. 

Old Business

CATF Update
Ms. Chambers reviewed the CATF balance sheet reflecting account activity through May 31, 2019. 

Richmond Office and Meeting Space Update
Ms. Chambers reported that the Department of General Services is still negotiating with SunTrust over the proposed lease.  They have a conference call set up on Friday to hopefully resolve the remaining issues.  She is not sure if the lease will be signed prior to July 1, 2019, or not. 

CASC Finance Committee Meeting Update
Mr. Wright was unable to attend this Council meeting, so Ms. Chambers gave the Finance Committee report.  She reminded members that the Finance Committee met in Lynchburg following the VACA Executive Retreat in May.  The main focus of the meeting was to review CASC’s ARMIC’s obligations and to discuss implementation of more stringent protocols on processing CATF reimbursements.  Ms. Chambers summarized the recommended changes and reported that the official rollout of the updated forms and procedures will be done at the large Council meeting at the Annual Summer Conference in August.

Request from DJCS to Help Sponsor Bryan Stephenson Presentation
Ms. Chambers reported that she and Mr. Doucette attended a meeting at DCJS on June 6 to discuss a day-long symposium featuring Bryan Stephenson as a keynote speaker.  DCJS will be spearheading the effort.  They envision a day-long event in Richmond that will be by invitation only and will include prosecutors, judges, defense attorneys, management level law enforcement, the Department of Corrections, DCJS and other criminal justice stakeholders.  Ms. Chambers will continue to participate in the planning of this event and will keep Council appraised as the agenda develops.

2019 CASC Appellate and Legislative Update for Law Enforcement
Ms. Chambers reported that she and Mr. Casey have finished the legal updates for this year and she has sent them to DCJS to review.  Ms. Jenkins indicated that she would like to have them as soon as possible.  Ms. Chambers said that she would send them out right away.

Curriculum Retreat Reminder
Ms. Chambers reminded Curriculum Committee members that the annual retreat will be held at Berry Hill Conference Center from September 13 – 14, 2019.

New Business

2019 CASC Lecturer of Merit Awards
Ms. Chambers reported that she submitted nominations for this year’s awards to the Faculty Awards Committee members, who approved the nominations.  She moved into nomination the following award recipients:  Matt Ackley of Henrico County, Melissa Hoy of Chesterfield County and David Lord of Alexandria.  She reviewed the accomplishments that led to their nominations.   The motion was seconded and unanimously approved.

CASC Policy on “No-shows” and other Problems at CASC Training Programs
Ms. Chambers asked for guidance from members on how to address the problem of students signing up for training programs and not showing up and not calling to cancel.  Members unanimously agreed that they want to be advised if their employees do not show up at training programs without calling to cancel or if they do not attend program sessions.  Ms. Jenkins suggested telling them at the beginning of each program that employers will be notified of violations of these rules.  Ms. Chambers indicated that she would immediately notify CASC staff of this recommendation.

Adjournment
There being no further business before Council, the meeting adjourned at 12:29 p.m.  The next regularly scheduled meeting is August 1, 2019, at 3:00 at the Virginia Beach Sheraton Oceanfront.


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Commonwealth's Attorneys' Services Council
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