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MINUTES
Commonwealth’s Attorneys’ Services Council
Henrico Sheriff’s Office

September 25, 2018

 

Council Members Present
Jeffrey W. Haislip (Fluvanna County), First Vice Chairman
James E. Plowman (Loudoun County), Second Vice Chairman
Theo K. Stamos (Arlington County/Falls Church), Secretary

Council District Representatives:

1.   LaBravia J. Jenkins (Fredericksburg)
3.   Georgette C. Phillips (Isle of Wight)
6.   David L. Ledbetter (Waynesboro)
8.   Bryan L. Porter (Alexandria)
10. Marc H. Abrams (Winchester)

Other Commonwealth’s Attorney’s Present
Donald S. Caldwell (Roanoke City)
E. M. Wright (Buckingham County)
John L. Mahoney (Caroline County)
Colin D. Stolle (Virginia Beach)
Anton A. Bell (Hampton)
Gregory D. Underwood (Norfolk)
C. Phillips Ferguson (Suffolk)
Susan O. Fierro (Prince George County)
R. Bryan Haskins (Pittsylvania County)
W. Lyle Carver (Amherst County)
Theresa J. Royall (Nottoway County)
Christian E. Rehak (Radford)
Eric Olsen (Stafford County)
Gerald Arrington (Buchanan County) – via conference call

Deputy Commonwealth’s Attorneys Present
Michael Huberman (Henrico County)

CASC Staff Present
Jane Sherman Chambers

VACA Staff Present
Michael R. Doucette, Executive Director

Call to Order
Mr. Haislip called the meeting to order at 12:06 p.m.

Minutes
The draft minutes from the August 2, 2018 and August 5, 2018, meeting were previously posted and circulated to Council.  The minutes were approved as submitted. 

Chairman’s Report
Mr. Evans was unable to attend the meeting.  Mr. Haislip did not have a report other than to comment that he believed that the cancellation of the Curriculum Retreat was appropriate in view of the weather projections for Hurricane Florence. 

Administrator’s Report
Ms. Chambers reviewed the agenda items: 

Old Business

CATF Update
Ms. Chambers reviewed the CATF balance sheet reflecting account activity through August 31, 2018. 

CASC Curriculum Retreat Update
Ms. Chambers reported that the Curriculum Retreat was postponed because of the weather forecast for Halifax County due to the impending hurricane.  It has been rescheduled for Sunday, November 4 through Monday, November 5, 2018, in the same location and on the same schedule.  Due to the fact that the Executive Program is scheduled for the first week of December, Ms. Chambers asked committee members to email her their top 5 agenda choices for the Executive Program agenda.

2018 Executive Program Update
Ms. Chambers reported that she took the list of top 5 agenda item choices to the CASC staff retreat.  She, Mr. Casey and Ms. Oglesby sat down with the list and prepared a draft agenda.  Ms. Chambers reported on the draft agenda in detail. 

CASC Staff Retreat
Ms. Chambers reported that CASC staff had their annual retreat in Fauquier County from September 18 – 20, 2018.  It was a very productive meeting with a long and detailed agenda.  Items discussed included conference planning issues, budget, work assignments and long-term goals.

2020 Executive Program Venue
Ms. Chambers reported that she has signed a contract with the Hotel Roanoke for the 2020 Executive Program.  It will be held from December 2 – 4, 2020.

 

Richmond Office & Meeting Space Update
Ms. Chambers reported that she has received “test fit” diagrams of available office space in the SunTrust and Bank of America buildings in Richmond.  She circulated a copy of the proposed space in the SunTrust building, including some changes that she and her staff have suggested.  She reported that they are doing another site visit at SunTrust on October 10, 2018.  Mr. Ferguson asked if rent had been determined.  Ms. Chambers reported that the final rental cost can only be determined once the cost of renovations is finalized. 

Future of Spring Institute Committee
Ms. Chambers reported that so far the committee has not met, but she and her staff discussed this issue at their retreat.  It is CASC staff’s recommendation to look into booking the Richmond convention center for 2022 and finding sufficient lodging in neighboring hotels.  If that solution works, then Spring Institute can be rotated between Tidewater and Richmond.   Discussion ensued about convention center space in other areas, but no one was aware of sufficient and affordable convention and lodging space outside of the Tidewater and Richmond regions.

New Business

Budget Requests for 2019 General Assembly Session
Ms. Chambers reported that CASC will not be making any additional budget requests this year. 

Adjournment
There being no further business before Council, the meeting adjourned at 12:32 p.m.  The next regularly scheduled meeting is November 7, 2018, 12:00 noon, at the Henrico County Sheriff’s Office Conference Room.


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