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August 4, 2011

The Cavalier, Virginia Beach, Virginia

Members Present
Robert B. Beasley (Powhatan) – Chairman
Harvey L. Bryant (Virginia Beach)
Robert L. Bushnell (Henry County)
Donald S. Caldwell (Roanoke City)
Michael R. Doucette (Lynchburg)
C. Linwood Gregory (New Kent County)
David N. Grimes (Pittsylvania County)
Alexander R. Iden (Winchester)
LaBravia J. Jenkins (Fredericksburg)
Raymond F. Morrogh (Fairfax)
Nancy G. Parr (Chesapeake)
Christian E. Rehak (Radford)
Neil S. Vener (Campbell County)
Kim S. White (Halifax County)

Other Commonwealth’s Attorney’s Present
Eileen M. Addison (York County)
Joel R. Branscom (Botetourt County)
Matthew J. Britton (King George County)
Lisa K. Caruso (Dinwiddie County)
Daniel M. Chichester (Stafford County)
Linda D. Curtis (Hampton)
William W. Davenport (Chesterfield County)
Paul B. Ebert (Prince William County)
James R. Ennis (Prince Edward County)
Nathan R. Green (Williamsburg/James City County)
Stephanie S. Maddox (Amherst County)
Nora Miller (Mecklenburg County)
Suzanne I. Perka (Clarke County)
Michael J. Newman (Danville)
James E. Plowman (Loudoun County)
John C. Singleton (Bath County)
Richard E. Trodden (Arlington/Falls Church)
Gregory Underwood (Norfolk)
Patricia T. Watson (Greensville/Emporia)
Glenn R. Williamson (Frederick County)
E.M. Wright (Buckingham County)

Deputy Commonwealth’s Attorneys Present
Betty Jo Anthony (Roanoke City)

CASC Staff Present
Robert Q. Harris
Jane Sherman Chambers
Marian M. Heard

Call to Order
Mr. Beasley called the meeting to order at 3:05 pm.

The draft minutes from the June 15, 2011, meeting were previously posted and circulated to Council.  The minutes were approved as submitted.

Chairman’s Report

Administrator’s Report
Mr. Harris reviewed the schedule of CASC events for the VACA Annual Summer Conference.

Old Business

VCAIS Status Update
Mr. Beasley explained that a committee has been formed to review case management systems.  LaBravia Jenkins and Nate Green are chairing that committee.  Mr. Green reported that he investigated the current status of VCAIS and determined that VCAIS is not broken.  No one should feel that they have to immediately change systems.  The problem lies with long-term maintenance and support because they eventually will become unavailable.  He advised that everyone should be thinking about changing their case managements systems in the future.

Ms. Jenkins reported that she has been looking into alternate case management systems.  She will invite representatives from various software providers to attend upcoming council meetings.  John Lowery from SunGard gave a brief presentation about SunGard’s case management software.  He discussed the progress of their project in the Virginia Beach Commonwealth’s Attorneys’ Office.  Mr. Lowery explained the price of a system depends on the number of workstations upon which it will be loaded.  A general entry point would be $15,000 – $20,000, plus installation and training costs (estimated to be between $8,000 and $12,000.)  The annual maintenance cost is 25% of the initial licensing fee.  Mr. Lowery indicated that SunGard is open to volume discounts and special pricing.  Generally, installation of a new case management system takes 6 to 9 months from start to finish.  He further noted that SunGard’s parent company also produces PISTOL.  The two systems can be integrated to share information.  Mr. Green advised that it is possible to migrate data from VCAIS to other software systems, but it is an involved process.

New Business

CASC Curriculum Retreat
Mr. Harris reported that the curriculum retreat will be held in Richmond from September 8 – September 9, 2011.  He asked for suggestions for training topics and speakers.

2012 Executive Program Location
Mr. Beasley announced that it is time to think about the location for the 2012 Executive Program.  After brief discussion, council unanimously voted to hold the 2012 Executive Program in Staunton.

New CASC Employee:  Marian Heard, Program Specialist
Mr. Harris introduced CASC’s newest employee, Marian Heard, who has accepted the position of Program Specialist.

Upcoming CASC Training
Mr. Harris announced the following upcoming CASC training programs:

  • Advanced DUI, Blacksburg, VA – August 24 – 26, 2011 – FULL – Registration closed
  • Child Fatality and Serious Child Abuse, Stonewall Jackson Hotel, Staunton – September 13 – 16, 2011 – Registration FULL
  • Trauma to Trial #4:  Adult Non-stranger Sexual Assault, Stonewall Jackson Hotel, Staunton – October 3 – 7, 2011, FULL – Registration closed
  • Red Flag:  Investigation and Prosecution of Insurance Fraud, Stonewall Jackson Hotel, Staunton – November 15 – 18, 2011.
  • Executive Program, Stonewall Jackson Hotel, Staunton – December 1 – 3, 2011
  • 2012 Spring Institute, Marriott Norfolk Waterside, April 15 – 18, 2012


There being no further business before Council, the meeting adjourned at 3:25 p.m.  The next regularly scheduled meeting is Tuesday, September 27, 2011, 11:00 a.m., at the Henrico Sheriff’s Office.