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June 8, 2016

Henrico Sheriff’s Office

Council Members Present
LaBravia J. Jenkins (Fredericksburg), Chairman
Eric L. Olsen (Stafford County), First Vice Chairman
Patricia T. Watson (Greensville Co./Emporia), Second Vice Chairman
Roy F. Evans (Smyth County), Secretary
Nancy G. Parr (Chesapeake), Past Chairman

Council District Representatives:
4.   Theresa J. Royall (Nottoway)
5.   Michael J. Newman (Danville)
6.   Donald S. Caldwell (Roanoke City)
7.   Shannon L. Taylor (Henrico County)
8.   Theo K. Stamos (Arlington County/Falls Church)
11. Raymond F. Morrogh (Fairfax County)

Other Commonwealth’s Attorney’s Present
Joel R. Branscom (Botetourt County)
Paul B. Ebert (Prince William County)
E. M. Wright (Buckingham County)
Michael R. Doucette (Lynchburg)
Nathan R. Green (Williamsburg/James City County)
Cassandra S. Conover (Petersburg)
Gregory D. Underwood (Norfolk)
C. Phillips Ferguson (Suffolk)
William B. Bray (Colonial Heights)
Jeffrey W. Haislip (Fluvanna County)
David L. Ledbetter (Waynesboro)
John C. Singleton (Bath County)
Bryan L. Porter (Alexandria)
Charles H. Slemp (Wise County)(via conference call)

Deputy Commonwealth’s Attorneys Present
BettyJo Anthony (Roanoke City)
Lori DiGiosia (Stafford County)

CASC Staff Present
Jane Sherman Chambers

Call to Order
Ms. Jenkins called the meeting to order at 12:06 p.m.

The draft minutes from the May 4, 2016, meeting were previously posted and circulated to Council.  The minutes were approved as submitted.

Chairman’s Report

Administrator’s Report
Ms. Chambers reviewed the agenda items:

Old Business

CATF Update
Ms. Chambers reported that the most recent CATF balance sheet was attached to the agenda.  She reviewed the figures, noting that it reflects the fund balance as of April 30, 2016.

Proposal to Create a Distinguished Faculty Award
Mr. Olsen reported that he has met with Mr. Plowman, Ms. Stamos and Ms. Taylor to discuss their proposal.  While their proposal has not been finalized, they will be recommending a two-tier faculty award system:  1)  Lecturer of Merit (2 – 4 years of training with good evaluations) and 2) Distinguished Faculty Award (for those already having received Lecturer of Merit award and who continue to provide years of exceptional assistance to CASC.)  The award will not be limited to Commonwealth’s Attorneys and their assistants, recognizing that dedicated faculty can come from all disciplines.  The committee will have a final proposal ready for the Council meeting to be held on August 4, 2016.

J&DR IMPACT Training Update
Ms. Chambers reported that CASC held its first J&DR IMPACT training in May at Smith Mountain Lake.  The program went extremely well and 100% of the student evaluations rated the program excellent or good.  20.5 CLE credits were awarded.   CASC plans to hold the program again next year and is looking for a venue.

Annual Summer Conference Training Update
Ms. Chambers reported that the draft agenda for the Annual Summer Conference has been circulated.  There may be a problem with the Supreme Court Update presentation because Matt Bates may be appointed to the bench and be unable to attend.  CASC staff is working on a backup plan.  Ms. Chambers also reported on the registration numbers thus far.


New Business

Updating Congressional District Charts
Ms. Chambers reported that she is working on updating the Congressional District charts because of the recent district changes in the eastern part of the Commonwealth.  She has sent out an email asking Commonwealth’s Attorneys to report any changes in their jurisdictions.  She also has an intern assisting with this project.

Status of VCAIS Conversions
Ms. Chambers circulated a list of the 18 remaining jurisdictions that have VCAIS but have not selected a new case management system.   Several offices are not using VCAIS at all anymore and several do not plan to convert their data when they select a new system.  Members were reminded that the deadline for spending their Abbott Lab funds is September 26, 2017.

2016 CASC Law Enforcement Legal Update
Ms. Chambers reported that she is working on the 2016 Legal Update for Law Enforcement.  Her original goal was to have it completed by June 15, but she is trying to resolve issues with the new legislative tracking software and there may be a short delay.  When completed, both the appellate and legislative updates will be circulated and posted to the DCJS website.

There being no further business before Council, the meeting adjourned at 12:22 p.m.  The next regularly scheduled meeting is August 4, 2016, 3:00 p.m. at the Virginia Beach Sheraton Oceanfront Hotel.