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June 8, 2022

12:00 Noon
Truist Place, Richmond, VA

Council Members Present

Nathan R. Green (James City County/Williamsburg), Chairman
Shannon L. Taylor (Henrico County), First Vice Chairman

Council District Representatives:
1. Julia H. Sichol (Westmoreland County)
2. Krystyn L. Reid (York County)
3. Ramin Fatehi (Norfolk) (Zoom)

Other Commonwealth’s Attorney’s Present
Jeff W. Haislip (Fluvanna County)
Patricia T. Watson (Greensville County/Emporia)(Zoom)
John L. Mahoney (Caroline County)
Eric L. Olsen (Stafford County)
Beverly P. Leatherbury (Northampton County)
Georgette C. Phillips (Isle of Wight)(Zoom)
Stacey T. Davenport (Chesterfield County)
Susan O. Fierro (Prince George County)
John Alexander (Botetourt County)(Zoom)
Christian E. Rehak (Radford)
Anne M. Williams (Clarke County)
Heather D. Hovermale (Winchester)(Zoom)
Jim Hingeley (Albemarle County)
Bethany Harrison (Lynchburg)
Colette Wallace McEachin (Richmond)
Clarissa Berry (Madison County)(Zoom)
Mary Pettitt (Montgomery County) (Zoom)
Matt Hamel (Chesapeake)(Zoom)
Roy Evans (Smyth County)(Zoom)

Robyn DeSocio, Compensation Board

Deputy Commonwealth’s Attorneys Present
David Chappell (Brunswick County)

CASC Staff Present
Jane Sherman Chambers
Tracey DeBord

VACA Staff Present
Amanda Howie, Administrator

Call to Order
Mr. Green called the meeting to order at 12:05 p.m.

The draft minutes from the May 4, 2022, meeting were previously posted and circulated to Council. The minutes were approved as submitted.

Chairman’s Report

Administrator’s Report
Ms. Chambers reviewed the agenda items:

Old Business

CATF Update
Ms. Chambers reviewed the CATF balance sheet reflecting account activity through April 30, 2022.

2022 Spring Institute Cost – Final Report
Ms. Chambers circulated with the meeting agenda a spreadsheet listing the final expenses associated with the 2022 Spring Institute. The spreadsheet compared those costs with those of the 2018 and 2019 Spring Institutes (the last ones before Covid), both of which were held in Norfolk.

2025 Spring Institute Venue Proposals
Ms. Chambers circulated with the meeting agenda proposals for the 2025 Spring Institute from the Norfolk Marriott and the Richmond Region Tourism office. She also provided a table highlighting the key points of each proposal, including a cost comparison and the number of rooms available within a short walk of the venue. After discussion, a clear consensus was reached among all meeting attendees that the cost issue alone must dictate the decision. A motion was made to hold the 2025 Spring Institute in Norfolk. The motion was seconded and unanimously passed.

2022 Annual Summer Conference Update
Ms. Chambers circulated a draft of the Annual Summer Conference agenda. Thus far 357 people have registered.

2022 Curriculum Committee Retreat Reminder
Ms. Chambers reminded attendees that the Curriculum Committee will meet in Richmond on September 7 – 8, 2022. Please send any training suggestions to her.

CASC Finance Committee Meeting
Ms. Chambers reminded attendees that a CASC Finance Committee meeting is scheduled immediately after this meeting. She will review the end-of-year numbers for FY22 and the proposed budget for FY23. She also will address the routine audits that are being conducted following 2022 Spring Institute reimbursements.

New Business

2022 Legal Update for Law Enforcement
Ms. Chambers reported that CASC’s 2022 Legislative and Appellate Updates are largely completed and will be available on the DCJS website. She noted that the Legislative Update is not 100% complete because the Governor has not signed the budget, which contains changes to the marijuana provisions of the Virginia Code.

Problems with VITA
Ms. Chambers reported that CASC is experiencing extreme challenges because VITA has blocked all access to DropBox, cloud storage/sharing software upon which CASC and other state agencies heavily rely. She and Mr. Casey are working with VITA to resolve the ongoing situation with an effective solution that is reasonable and affordable.

CASC Faculty Awards
Ms. Chambers shared CASC’s faculty award nominee biographies. A motion was made, seconded and unanimously passed to authorize the awards as requested.

Staff Retirement
Ms. Chambers reported that Mr. Martin has advised that he will be fully retiring effective December 31, 2022. He has been working part-time for a year and a half. Attendees all expressed their appreciation from Mr. Martin and his dedicated service for the past 16 years.

There being no further business before Council, the meeting adjourned at 12:46 p.m. The next regularly scheduled meeting is August 4, 2022, 3:00 p.m., at the Virginia Beach Oceanfront Marriott.