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May 3, 2017

Williams Mullen Center, Richmond

Council Members Present
Eric L. Olsen (Stafford County), Chairman
Roy F. Evans (Smyth County), Second Vice Chairman
Jeffrey W. Haislip (Fluvanna County), Secretary

Council District Representatives:
2.   Nathan R. Green (Williamsburg/James City County)
3.   Georgette C. Phillips (Isle of Wight)
4.   Ann Cabell Baskervill (Dinwiddie County)
6.   Donald S. Caldwell (Roanoke City)
7.   Travis D. Bird (Spotsylvania County)
8.   Theo K. Stamos (Arlington County/Falls Church)
10. Marc H. Abrams (Winchester)

Other Commonwealth’s Attorney’s Present
Joel R. Branscom (Botetourt County)
Paul B. Ebert (Prince William County)
E. M. Wright (Buckingham County)
Michael R. Doucette (Lynchburg)
John L. Mahoney (Caroline County)
Holly Smith (Gloucester County)
Colin D. Stolle (Virginia Beach)
Ben Hahn (York County/Poquoson)
C. Phillips Ferguson (Suffolk)
William B. Bray (Colonial Heights)
Darrel W. Puckett (Appomattox County)
David L. Ledbetter (Waynesboro)
Shannon L. Taylor (Henrico)
Bryan L. Porter (Alexandria)
Gerald D. Arrington (Buchanan County)( via video-conference)
Charles H. Slemp (Wise County)
Michael Herring (Richmond)
Tracy Q. Martin (Halifax County)
Susan Fierro (Prince George County)
Michael Hurd (Middlesex County)


Deputy Commonwealth’s Attorneys Present
Betty Jo Anthony (Roanoke City)
Lori DiGiosia (Stafford County)
Robert Bauer (Prince Edward County)

CASC Staff Present
Jane Sherman Chambers
Elliott J. Casey

Call to Order
Mr. Olsen called the meeting to order at 2:32 p.m.

The draft minutes from the April 2, 2017, meeting were previously posted and circulated to Council.  The minutes were approved as submitted.

Chairman’s Report

Administrator’s Report
Ms. Chambers reviewed the agenda items:

Old Business

CATF Update
Ms. Chambers reviewed the March 30, 2017, CATF balance sheet, noting that $724,000 had been drawn down to cover the costs of Spring Institute reimbursement.

2017 Spring Institute Reimbursement Process Update
Ms. Chambers reported that as of Monday, May 1, 2017, 86 out of 120 offices had submitted their Spring Institute reimbursement paperwork.  Both she and Mr. Caldwell reiterated that the deadline for submitting reimbursement paperwork is 5:00 p.m. on Monday, March 8, 2017.

CASC Faculty Awards
Ms. Chambers reported that she and CASC staff met recently to discuss the development of criteria for the Michael R. Doucette Lecturer of Merit Award.  She circulated a draft proposal (attached) and reviewed its provisions.   A motion was made, seconded and unanimously passed to adopt the proposed faculty award criteria.

2020 Spring Institute Venue
Ms. Chambers reported that CASC is looking for a venue for the 2020 Spring Institute.  Mr. Olsen reminded members that there are only 2 or 3 facilities in the state that can accommodate 800+ people at a cost that is within CASC’s budget.  Ms. Chambers reported that she and Mr. Casey are planning a site visit at a new potential venue on May 10 at 12:30.  She invited any interested member to join them.

New Business

CASC Staff Retreat Report
Ms. Chambers reported that she and her staff recently held a retreat during which they discussed many office-related issues, including how to fill the full-time employee vacancy that soon will have funding.   CASC is now advertising for an Economic Crimes Resource Prosecutor/IT Director and Distance Learning Coordinator.  This is a new position with a unique job description.   Applications will be accepted through May 22, 2017.

2017 CASC Appellate and Legislative Update for Law Enforcement
Ms. Chambers reported that the 2017 CASC Appellate and Legislative Update will be ready by July 1, 2017, to assist Commonwealth’s Attorneys in providing training for their local law enforcement agencies.  The updates will be in the form of PowerPoint presentations with supplemental written materials.

CASC Training Agenda for Annual Summer Conference
Ms. Chambers circulated the draft agenda for the summer conference.  She advised that VACA needs to focus on the summer of 2020 because hotels are starting to fill up already.

Good Conduct Policy for CASC Instructors
Ms. Chambers advised that because of a situation that has arisen with a faculty member, CASC is considering implementing a formal good conduct policy for its faculty.

Prosecution Project
Mr. Herring thanked everyone who attended the University of Richmond Law School’s Prosecution Project presentation at Spring Institute.   It was extremely well-attended and it inspired a good, robust discussion of the issues.  Mr. Olsen reported that he has written a letter of thanks to each student.  Mr. Ferguson commented that he thought it was one of the best presentations at Spring Institute this year.

Public Comment

There being no further business before Council, the meeting adjourned at 2:55 p.m.  The next regularly scheduled meeting is June 7, 12:00 noon, at the Henrico County Sheriff’s Office Conference Room.




CASC Michael R. Doucette Lecturer of Merit Criteria:


  1. CLE hours over past 3 years – 20 CLE teaching hours including:
    1. lead faculty credit (25% of total program MCLE, plus actual teaching hours)
    2. triple credit for Ethics hours taught
  1. CASC Program Evaluation Results – 90% Good or Excellent over the past 3 years


  1. Other considerations:
    1. Faculty Leadership – Lead faculty on specific programs, longevity with specific programs, development and upkeep of subject matter manuals
    2. Faculty Professionalism – Quality of materials, timeliness of materials, responsiveness to CASC requests, general civility, willingness to pitch in on short notice
  1. Presenters for hire not eligible – original committee proposal specifically addressed recognition of volunteer trainers