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May 4, 2016

Henrico Sheriff’s Office Conference Room

Council Members Present
Eric L. Olsen (Stafford County), First Vice Chairman
Patricia T. Watson (Greensville Co./Emporia), Second Vice Chairman
Roy F. Evans (Smyth County), Secretary

Council District Representatives:

  1. James P. Fisher (Fauquier County)

2.   Colin D. Stolle (Virginia Beach)
3.   Michael N. Herring (Richmond)
4.   Theresa J. Royall (Nottoway)
6.   Donald S. Caldwell (Roanoke City)
8.   Theo K. Stamos (Arlington County/Falls Church)
10. Marc H. Abrams (Winchester)
11. Raymond F. Morrogh (Fairfax County)

Other Commonwealth’s Attorney’s Present
Paul B. Ebert (Prince William County)
E. M. Wright (Buckingham County)
Michael R. Doucette (Lynchburg)
Nathan R. Green (Williamsburg/James City County)
Holly Smith (Gloucester County)
Gregory D. Underwood (Norfolk)
C. Phillips Ferguson (Suffolk)
William B. Bray (Colonial Heights)
Jeffrey W. Haislip (Fluvanna County)
Russell E. McGuire (Louisa County)(via conference call)
Gerald D. Arrington (Buchanan County)(via Skype)
Charles H. Slemp (Wise County)
James E. Plowman (Loudoun County)

Deputy & Assistant Commonwealth’s Attorneys Present
BettyJo Anthony, Roanoke City
Nancy Oglesby, Henrico County
Matt Ackley, Henrico County
John Murphy, Fairfax County


CASC Staff Present
Jane Sherman Chambers

Call to Order
Mr. Olsen called the meeting to order at 12:00 Noon.

The draft minutes from the April 3, 2016, meeting were previously posted and circulated to Council.  The minutes were approved as submitted.

Chairman’s Report
Mr. Olsen explained that he was chairing this meeting because Ms. Jenkins was in the middle of a homicide jury trial.

Administrator’s Report
Ms. Chambers reviewed the agenda items:

Old Business

Spring Institute Recap
Ms. Chambers reported that 702 people attended Spring Institute.  Also participating were 36 faculty members and 7 law student volunteers.  There were 18 MCLE credits offered.  This year CASC used its new office management software to send daily online evaluations to attendees.   The process was a huge improvement over paper evaluations used in years past.  Evaluations showed that 96.3% of attendees rated the program Excellent or Good.   Mr. Olsen reported that in his presentation he used clickers to survey the audience.  He borrowed 200 clickers to try them out and he thought they were very useful.  He reported that it would cost $4,800 to buy 150 of them and $6,200 for 200.  It would cost approximately $25,000 to purchase enough to cover a plenary session at Spring Institute.  He stated that he would just like to start the discussion.  Discussion ensued about the pros and cons of clickers versus free online survey technology.

CATF Update
Ms. Chambers circulated and reviewed the March 2016 Commonwealth’s Attorney Training Fund balance sheet.

Proposal to Create a Distinguished Faculty Award
Mr. Olsen stated that the committee would meet at the conclusion of this meeting and would have a report and recommendation for Council on June 8, 2016.

New Business

2016 J&DR IMPACT Training Program
Ms. Chambers reported that one of the new programs established with CATF funds is a new week-long program for J&DR prosecutors.  It will be held from May 9 – 13, 2016, at Smith Mountain Lake.  The program is limited to 25 students (to encourage interaction and open discussion), although many more than that applied.  There are 20 faculty members and the course offers 20.5 MCLE hours.   Nancy Oglesby from Henrico is one of the lead faculty members.  Mr. Olsen thanked her for her work.

2016 Annual Summer Conference Training Update
Ms. Chambers reviewed the draft agenda for the summer conference.  She reported that the Sheraton and the overflow hotel have sold out quickly, but CASC staff has suggestions for other nearby hotels.

There being no further business before Council, the meeting adjourned at 12:20 p.m.  The next regularly scheduled meeting is June 8, 2016, 12:00 noon, at the Henrico County Sheriff’s Office Conference Room.