12:00PM
Richmond, VA
Draft
Council Members Present
Officers:
David L. Ledbetter (Waynesboro), First Vice Chair
Tracy Q. Martin (Halifax County), Second Vice Chair
Colette W. McEachin (City of Richmond), Secretary
Bryan L. Porter (City of Alexandria), Past Chairman
Council District Representatives:
Krystyn L. Reid (York County)( remote attendance pre-approved)
Georgette C. Phillips (Isle of Wight County)
Anton A. Bell (Hampton)(remote attendance pre-approved)
Erin B. Barr (Chesterfield County)
David L. Ledbetter (Waynesboro)
G. Ryan Mehaffey (Spotsylvania County)(remote attendance pre-approved)
Bryan L. Porter (Alexandria)(remote attendance pre-approved)
Robert M. Lilly (Giles County)(remote attendance pre-approved)
Other Commonwealth’s Attorney’s Present
Meredith Adkins (King and Queen County)(remote attendance)
John Alexander (Botetourt County)(remote attendance)
Clarissa Berry (Madison County)
Tiffany Buckner (City of Petersburg)(remote attendance)
Derek Davis (Surry County)(remote attendance)
Ramin Fatehi (City of Norfolk)(remote attendance)
Susan Fierro (Prince George County)(remote attendance)
Nate Green (Williamsburg/James City of County)
Matt Hamel (City of Chesapeake)
Heather Hovermale (Winchester City)(remote attendance)
Mike Jones (Wythe County)(remote attendance)
Tyler Klink (Charles City County)(remote attendance)
John Lumpkins (Goochland County)
Andrew Nester (Henry County)(remote attendance)
Joseph Platania (City of Charlottesville)(remote attendance)
Chris Rehak (City of Radford)(remote attendance)
Daniel Rutherford (Nelson County)(remote attendance)
Guests
Deputy Commonwealth’s Attorneys Present
Lori DiGiosia (Stafford County)
Melissa Freudenberg (York County)
Cameron Green (Williamsburg/James City County)
Michael Humberman (Henrico County)
CASC Staff Present
Elliott Casey, Director, CASC
Nancy Oglesby, Deputy Director, CASC
VACA Staff Present
Amanda Howie, Administrator
Other Guests
Lieutenant Dominic M. Sottile, Virginia State Police
Catherine Day, Virginia State Police
Robert Bradshaw, Virginia State Police
Call to Order
Mr. Ledbetter called the meeting to order at 12:00 p.m.
Minutes
The draft minutes from the July 30, 2026, meeting were previously posted and circulated to Council. A motion was made and seconded and by voice vote, the minutes were approved as submitted.
Chairman’s Report
Mr. Ledbetter reminded everyone to register for the Executive Program in December and encouraged attendees to consult the CASC Weekly Update for other training opportunities.
Administrator’s Report
Mr. Casey reviewed the agenda items:
Old Business
CATF Update
Mr. Casey reviewed the CATF balance sheet reflecting account activity through August 30, 2026.
Update on 2029 Executive Program, November 28 -30, 2029
Mr. Casey updated the Council on the search for locations for the 2029 Executive Conference. The Council had expressed an interest in either the City of Roanoke or Bath County as potential locations for that conference. CASC inquired with available facilities in both locations and Mr. Casey advised that the Omni Homestead did not express interest in hosting our agency due to our budget limitations. However, the Hotel Roanoke did express interest, so we opened that program for bidding and bids close on October 7. We hope to have a location secured by the November.
General Assembly-Mandated Report on E-Discovery
Mr. Casey share CASC’s progress in addressing the General Assembly’s demand for a report on a potential statewide E-discovery system, which is due on November 15. Mr. Casey shared that CASC launched a national RFI on August 25 and that Ms. Howie has shared that RFI with the many vendors who have expressed interest in such a program in Virginia. Mr. Casey also shared that CASC launched an internal Virginia RFS with VITA on August 28.
Mr. Casey shared that CASC hopes to deliver a draft report to the Secretary of Public Safety for review on October 15.
New Business
Virginia State Police Update on Sealing Procedures
Mr. Casey welcomed Lieutenant Dominic M. Sottile, Catherine Day, and Robert Bradshaw from the Virginia State Police, who shared how they are providing notifications of sealing to Virginia Commonwealth’s Attorneys. They also shared some recent challenges they have encountered in administering the new conviction sealing statutes, specifically regarding seal orders that are void but due to deficiencies in criminal history data.
CASC Executive Program December 2-4, 2026 Hotel Madison
Mr. Casey shared the draft agenda for the 2026 Executive Program at the Hotel Madison. He also encouraged everyone to make sure to register and to make sure to share this opportunity with their chief assistants.
Public Comment
The floor was opened for public comment. There was no public comment.
Adjournment
There being no further business before Council, the meeting adjourned at 12:50 p.m. The next regularly scheduled meeting is Thursday, November 5, 2026, 12:00 p.m., at the CASC offices at Truist Place, 919 E. Main Street, Suite 1250, Richmond.